If you are a WASSCE candidate waiting for your results but want to apply to the University of Professional Studies, Accra (UPSA), you can do so using awaiting forms. UPSA allows applicants to submit their index numbers while waiting for results, which are automatically updated once WAEC releases them. This guide explains how to fill out UPSA awaiting forms step by step.
What Are UPSA Awaiting Forms?
Awaiting forms are part of the UPSA admission process that enables students who do not yet have their WASSCE results to apply for admission early. The system later retrieves grades directly from WAEC when they are released.
Step-by-Step Guide: How to Fill UPSA Awaiting Forms
1. Purchase the Online Serial Number (OSN)
You must first purchase the UPSA application voucher (containing the OSN and receipt number) at the specified cost for Ghanaian applicants.
- Sales Points: Ecobank, Access Bank, Ghana Post (Post Office) branches nationwide, or via a mobile money short code (usually *887*9#).
2. Access the Online Portal
- Log on to the UPSA Online Application Portal using the OSN and the receipt number from your purchased voucher.
3. Complete the Application Form
- Fill in the Application Form: Carefully complete all sections of the form, starting with your biodata.
- Enter Examination Details: When you reach the section for academic results, you must:
- Indicate your WASSCE/GBCE Index Number.
- Indicate your Examination Month and Year (e.g., July/August 202X).
- For the subjects you are yet to write or receive results for, you will be required to select the “Awaiting Results” option in place of the grade.
- Select Programmes: Choose your first, second, and third-choice programmes.
4. Attach Supporting Documents
- You are expected to scan and attach all required supporting documents, such as your Birth Certificate (or any national ID/legitimate proof of birth) and a passport picture, to the online form. All documents should be scanned into PDF format.
5. Submit the Form
- Review all the entered information, especially your name, index number, and programme choices, for accuracy. A change of programme after submission will not be possible.
- Submit the completed application form online.
After the WASSCE results are officially released, you must take the following steps to update your application record:
- Revisit the Portal: Log back into the admission portal using your OSN.
- Update Records: You will be required to ensure the accuracy of your:
- Biodata (name and date of birth).
- Choice of programme.
- WAEC examination candidate particulars (Index Number and Examination Month and Year).
- Grade Update (if required): The University’s system may automatically pull the results using your Index Number, or you may be prompted to enter them.
- Diploma Option (Important): If you initially applied for an undergraduate degree but obtained a grade of D7 or worse in any core or key elective subject, you may be allowed to edit your application to select a Diploma programme to meet the entry requirements.
What is the application deadline for WASSCE applicants? The specific deadline for WASSCE applicants is generally announced later than other deadlines on the UPSA website. It is crucial to check the UPSA Admissions Deadlines page for the current academic year’s official closing date.
What should I do after the WASSCE results are officially released? After the results are out, you must log back into the admission portal using your OSN. You should review your application to ensure the accuracy of all particulars, especially your Index Number and personal details. Your final grades will be processed using the WASSCE Index Number you provided.
How do I get my official admission letter? If you are offered admission, you will need to log on to the official UPSA admission portal. Use your Online Serial Number (OSN) to access and download your admission letter and the Guidelines for Fresh Students.
What if I didn’t meet the entry requirements for my chosen degree programme? If you obtain a grade of D7 or worse in a core or relevant elective subject for your undergraduate degree choice, the university may permit you to edit your application on the portal. This allows you to select a Diploma programme instead, provided you meet the entry requirements for that diploma.
What documents should I bring to the registration center on campus? When reporting to the registration center, you must bring the following documents: your Admission Letter, the Endorsed Applicant’s Declaration (which should now reflect your final grades), Evidence of Fees Payment, your WASSCE result slip (or original certificate, if available), and your Birth Certificate or valid National ID.
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