How to Fill UDS Awaiting Forms Guide

If you are a WASSCE candidate waiting for your results but want to apply to the University for Development Studies, Winneba, you can do so using awaiting forms. UDS allows applicants to submit their index numbers while waiting for results, which are automatically updated once WAEC releases them. This guide explains how to fill out the UDS awaiting forms step by step.

What Are UDS Awaiting Forms?

Awaiting forms are part of the UDS admission process that enables students who do not yet have their WASSCE results to apply for admission early. The system later retrieves grades directly from WAEC when they are released.

Step-by-Step Guide: How to Fill UDS Awaiting Forms

Filling out the University for Development Studies (UDS) application form while awaiting your WASSCE results involves a specific two-stage process. You must follow the steps below carefully, as forms once submitted often cannot be edited.

1. Stage 1: Initial Application (Awaiting Results)

This stage allows you to secure your application using only your index number.

1. Purchase the E-Voucher: Obtain the UDS admissions E-Voucher from designated banks (e.g., NIB, Stanbic Bank, GCB, ADB, Zenith Bank, Prudential Bank, and Ecobank) or other official sales points. This provides the serial number and PIN for the online portal.
2. Access the Online Portal: Visit the UDS admissions portal at www.admissions.uds.edu.gh and log in using your e-voucher details.
3. Complete Personal Details: Carefully fill in all your personal and biographical information. You will be required to upload your most recent passport-size photograph with a white background and any existing certificates/results slips (if applicable).
4. Select Awaiting Results: On the section for entry qualifications, you must explicitly select the “Awaiting Results” option and provide your WASSCE Index Number.
5. Submit the Initial Form: At this stage, you may not be required to select your final programme choices, or you may be advised not to submit the form yet if the portal only captures initial details. Historically, UDS allows applicants to submit the form at this point using only the index number.
6. Print Application Summary: Once submitted, print out three copies of the application summary.

2. Stage 2: Program Selection and Hard Copy Submission (After Results Release)

After the West African Examinations Council (WAEC) releases the WASSCE results, you must take the following steps to complete your application.

1. Result Update (System Check): The UDS system is designed to automatically access and update your WASSCE results directly from WAEC using the Index Number you provided. You should log back into the portal to confirm that your results have been successfully updated.
2. Select Programme Choices: After the results are updated, you will be notified (or advised to check the portal) to log back onto the admissions portal and choose your preferred programmes. The system’s underlying intelligence may only list programmes for which you meet the required cut-off points and subject requirements. You may be given the option to provide two or more choices.
3. Final Submission: Finalize your application on the portal after confirming all details and programme choices.
4. Assemble Hard Copy Documents: Gather the following documents in triplicates (three copies of each):
   • The printed Application Summary.
   • Your WASSCE result slip.
   • Any other relevant certificates.
   • A valid National ID card.
5. Mail via EMS: You are strongly advised to use the Ghana Post EMS Office for assistance in sending the application documents. Do not post the forms yourself. The documents should be addressed to:The Head (Academic & Students’ Affairs) University for Development Studies P.O Box TL 1350 Tamale Campus, Tamale

How does UDS get my final WASSCE results? UDS will use the WASSCE Index Number you provided to access your results directly from the West African Examinations Council (WAEC). You must log back in to the portal after the results are out to confirm the update and select your programmes.

Do I need to submit a hard copy of my WASSCE result slip? Yes. After you have finalized and submitted your application online (Stage 2), you must print out three copies of the application summary. Attach your WASSCE result slip and all other relevant documents to these copies and submit them via Ghana Post EMS to the Head of Academic & Students’ Affairs at UDS.

When is the deadline for awaiting results applicants? While UDS announces a general deadline for applications, the deadline for awaiting WASSCE results applicants is often extended to allow enough time after the official release of WASSCE results. Always check the official UDS Admissions News page for the current academic year’s confirmed deadlines.

Can I correct errors after submitting my form? Generally, once a form is submitted, it cannot be edited. However, for awaiting results applicants, the portal often remains open for a few days after the WASSCE results are released. This window is primarily for applicants to update their programme choices and confirm their personal details (especially the WAEC Index Number) are correct before the selection process begins. Check all details thoroughly before your initial submission.

How does UDS select candidates from the awaiting results pool? Admission is on a competitive basis. UDS will check if your final WASSCE grades meet the minimum general entry requirements (A1–C6 in three core and three elective subjects, with an aggregate of 36 or better) and the specific cut-off points for your chosen programme.

What if I don’t meet the entry requirements for a Degree programme? If you have credits (A1-C6) but your aggregate is not strong enough for a degree, or if you have a slight shortfall, you may be considered for a Diploma programme if you meet its specific entry requirements.

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